That Computer You Use For Your Livelihood
I have recently come across a good number of businesses running Windows 7 with POP3 mailboxes and not even a USB stick in sight for backing anything up.
in Support Articles by Paul
Like virtually every business on earth these days they're relying on their computers for absolutely everything. Invoicing, payroll, you name it, it's all done on the computer.
It's not until a hard-drive goes pop that everything comes to a standstill and the chilling realisation that everything has been lost forever gradually sinks in. I have often been asked for advice on how to recover from disasters like this, and I'm no expert on hardware so all I can do is sympathise and refer them to somebody more qualified. But I do know how to avoid it, and it's easy.
1. Work In The Cloud.
Get something like Dropbox, or Google Drive, or OneDrive, and make that your default folder for everything. I'm not going to debate the pro's and cons of each one here, there's loads of debates on the net about that. We're using OneDrive for our documents and web development files because it's part of our Office 365 subscription so we're not paying extra for 1 TB of storage, but we use all three because customers will often send us files via Dropbox and Google Drive.
2. Use IMAP instead of POP3.
With IMAP your emails are always on the server. So every time you send or receive an email you've got a copy of it. When your computer goes bang or you're just installing a new computer you simply set your email account up on it and hey presto all your emails appear. This is about 6 billion times better than setting up your email account and staring at empty folders. There's a more in-depth explanation of why IMAP is better than POP3 here.
3. Use Windows 10 with Defender and Malwarebytes.
Off-load all that useless heavy McAfee and Norton and AVG anti-virus malarkey. You don't need it these days and it's probably killing the performance of your machine. Get Windows 10 and Defender is built-in for free, and unlike most things Microsoft, it's pretty awsome. Then all you need is Malwarebytes for that vital protection against modern day exploits like ransomware. Check out our article get rid of anti-virus which explains why it's really ok, and how to effectively uninstall these things.
That's all it takes. With this set-up you can forget about plug-in back-ups or carrying USB devices around. You can fly off to Croydon and open up your laptop in the hotel knowing full well that the latest version of that proposal you saved before you set off is right there waiting for you (as well as the email you sent saying you'd get it finished).
Assuming they have hotels in Croydon.